NATIONAL CARNIVAL COMMISSION OF TRINIDAD AND TOBAGO INVITATION TO PRE-QUALIFY IN THE PROCUREMENT DEPOSITORY

The National Carnival Commission of Trinidad and Tobago (NCC), located at 11 St. Clair Avenue, St. Clair, hereby invites suitably qualified suppliers to register and apply for pre-qualification via the Office of Procurement Regulation's Procurement Depository.

Suppliers interested in providing goods or services for the below works are required to express their interest by directly emailing the following details to – This email address is being protected from spambots. You need JavaScript enabled to view it.:

• Name of Firm
• Telephone Contact
• Email Address
• Name of Contact
• UNSPC Code

Suppliers / Contractors are required to register for the applicable Lines of Businessfor the services listed below on or before October 21st, 2024, at 2.00pm.

1	Provision of Fencing Services	10	Erection and Dismantling of the North Stand
2	Provision of Tents	11	Provision of Stage Lighting Services
3	Provision of Tables and Chairs	12	Provision of a Concert Quality Sound System
4	Provision of Portable Chemical Toilets and Toilet Trailers	13	Provision of Armed, Unarmed and Canine Security Services
5	Provision of Janitorial Services	14	Provision of Infrastructure for Event Hosting Activities at Piccadilly Greens
6	Provision of Stages, Ramps, Stands, Decks and Watch Towers	15	Provision of Infrastructure for Event Hosting Activities at the Queen's Park Savannah
7	Provision of Audio-Visual Services	16	Provision of Infrastructure for Event Hosting Activities at Dwight Yorke Stadium - Tobago
8	Construction of Temporary Artiste Dressing Rooms	17	Provision of Infrastructure for Adam Smith Square and Victoria Square
9	Erection and Dismantling of the Downtown Stand

• Interested suppliers/contractors are required to register in the Procurement Depository. Upon such, the supplier/contractor must ensure that they:
• Publish their profile.
• Request Pre-Qualification for each desired Line of Business (LOB) based on the services
• Submissions must be made in the English Language.
• The NCC may require a supplier or contractor who was previously pre-qualified to demonstrate their qualifications again in accordance with the same pre-qualification criteria used to successfully pre-qualify all interested applicants.
• Suppliers/contractors are advised that successful pre-qualification is not a guarantee to the Pre-Selection Process or an Award of Contract.
• Questions/clarifications regarding the above procurement activities shall be sent in writing via the email – This email address is being protected from spambots. You need JavaScript enabled to view it.. The deadline for questions or clarifications is on or before October 16th 2024, at 4.30pm.
• Applicants shall indicate their Value Category as stated below for each LOB.

Please note that there are six (6) value categories* in the Procurement Depository from which to select:

• LEVEL 1 ($0 - $100,000.00)
• LEVEL 2 ($100,000.01 - $2,000,000.00)
• LEVEL 3 ($2,000,000.01 - $10,000,000.00)
• LEVEL 4 ($10,000,000.01 - $50,000,000.00)
• LEVEL 5 ($50,000,000.01 - $100,000,000.00)
• LEVEL 6 (>$100,000,000.00)

*See table titled Due Diligence Requirements Criteria Check List – By Value, by which the above categories will be assessed.

• To be considered eligible for successful pre-qualification, the following must be adhered to:
• Successful creation of contractor's depository profile

This requires submission of the below information where applicable and as listed under the following categories of the Procurement Depository:

• Company information
• Financial & Legal Information
• Safety Equipment & Technical Competencies

The minimum level of documentation required for the creation of a contractor's profile and to facilitate the pre-qualification process shall be as follows:

• Company information for each supplier – name, address, telephone number and email address
• Company profile
• Organisation Structure
• Geographical Locations
• Certificate of Registration or Incorporation where applicable
• Names of Directors/Owners of the firm
• Value Added Tax (VAT) Clearance Certificate valid at the time of upload or Letter of Exemption (not older than 3 months).
• Income Tax Clearance Certificate valid at the time of upload or Letter of Exemption (not older than 3 months).
• National Insurance Board Compliance valid at the time of upload or Letter of Exemption (not older than 3 months).
• To be deemed eligible for successful pre-qualification, suppliers/contractors are also asked to provide the following:
• Submission of and adherence to all aforementioned information in point 7 a above.
• Financials – Latest three (3) years (2021, 2022 & 2023) Audited Financial Statements or Management Accounts signed by the company's directors.
• Insurance - Evidence of Insurance Coverage – Public Liability, Workmen Compensation and All Risks or any other type of relevant insurance. Copies of such must be uploaded.
• Technical competencies – Key Personnel with the necessary relevant and technical skill sets and competencies, along with their detailed curriculum vitae/resumes which should demonstrate experience related to the line of works above.
• References - At least 3 client references which should relate to works of a similar nature to the indicated project above.
• HSE Certifications – Evidence of certifications or policies eg. Safe-To-Work (STOW), HSSE Policies or other relevant industry certificates and/or policies where applicable.
• Supplier/Contractor will adhere to the following steps:
• Step 1 –
• Publish their information and documentation on the Procurement Depository.
• Step 2 –
• Request Pre-Qualification for the respective Line of Business.
• Suppliers/Contractors who have adhered to the above criteria on the Procurement Depository will be pre-qualified on a PASS/FAIL basis and be notified of the decision.
• The NCC reserves the right to accept or reject any application and/or to cancel the pre-qualification process and reject all applications at any time and without incurred liability.
• The deadline for pre-qualification of the above is October 21st, 2024, at 2.00pm.
• Incomplete applications will not be accepted and can result in your organisation not being considered for Pre-Qualification in this instance.
• It is the responsibility of the contractor / supplier to understand the Public Procurement Process as outlined by the applicable laws and regulations which are available on the Office of Procurement Regulations website.

Due Diligence Requirements Criteria Check List – By Value			Value Categories
Item	Requirement	Evidence	Level 1	Level 2	Level 3 - 6
			($0 - $100K)	($100K- $2M)	> $2M
1	Have the necessary professional and technical qualifications and competence, financial resources, equipment and other physical facilities, managerial capability, reliability, experience and personnel to perform the procurement contract.	Company Profile	√	√	√
		Organizational Chart		√	√
		CV's and Qualification Certificates of Key Persons Assigned To Project		√	√
		3 Client References	√	√	√
		Insurances		√	√
		Management Accounts		√
		Audited Financials			√
2	Legal Capacity To Enter Into A Contract	Certificate of Registration or Incorporation		√	√
		Notice of Directors		√	√
3	Have fulfilled obligations to pay all required tax contributions in Trinidad and Tobago	Value Added Tax Clearance Certificate		√	√
		Income Tax Clearance Certificate		√	√
		NIB Compliance		√	√
4	Meet relevant industry standards	Health & Safety Policy Statement		√	√
		Industry Policies, where applicable		√	√
		Industry Standards, where applicable		√	√
		Equipment, where applicable		√	√